The Office Assistant will provide administrative support and ensures that the day-to-day activities of the office operates smoothly and efficiently.

Duties shall include:

  • Following up on decisions and ensuring timely and correct implementation;
  • Record keeping and documentation management;
  • Setting appointments and meetings, and taking minutes;
  • Screening enquiries and requests and following them through to closure;
  • Communicating and meeting with stakeholders and people at all levels in the organisation;
  • Assisting in day-to-day activity and ensuring continuity of operation;
  • Maintaining physical and digital personnel records;
  • Updating internal databases with new hire information;
  • Contact candidates and schedule job interviews;
  • Gathering and updating of data for payroll purposes;
  • Help in payroll management, preparation and payment

Applicants for this position shall:

 Have an excellent command of Maltese and English, both written and spoken;

  • Have sound organisational and interpersonal skills;
  • Be a team player;
  • Be flexible in approach, self-motivated, able to work independently and meet deadlines;
  • Demonstrate an ability to act with tact and discretion;
  • Be well presented and organised.

Qualification and Experience

  • Have (3) years’ experience in a similar role;
  • Must be computer literate and have experience in using office applications;
  • Have an O’ level standard of education and/or administrative Diploma.

Knowledge and experience in HR Management Software and possession of ECDL qualification will be considered an asset.

Interested and qualified candidates should submit their CVs and a covering letter to: The Chief Executive Officer, Villa Anna Teresa 48, Birkirkara Hill, St Julians STJ1143. Applications may also be submitted via email at by not later than 30th April, 2022. More information on Villa Anna Teresa is available at